ClickTime

Time tracking and labour cost management for nonprofits.

ClickTime is a cloud-based platform used by nonprofits and social purpose organisations to track staff time, allocate labour costs to programmes, and generate reports for financial management and compliance.

Programme time and cost challenges for nonprofits and social purpose organisations

Challenge

Many organisations rely on spreadsheets or manual timesheets to track staff time.

Labour costs are not clearly linked to programmes or funding sources.

Grant compliance requires detailed reporting on staff effort.

Lack of structured approval workflows limits audit readiness.

Time data does not integrate easily with accounting or reporting systems.

Solution

Tools like ClickTime enable organisations to track staff time, link labour costs to programmes, and generate structured reports for financial management and compliance.

Key capabilities of ClickTime

Four core capabilities that support structured tracking of staff time, programme costs, and compliance reporting.

Time tracking

Record how staff time is spent across programmes, projects, and activities, with entries categorised at the point of capture

Labour cost allocation

Support linking staff time to programme budgets, grants, or cost centres to enable cost tracking and financial reporting.

Resource planning

Understand staff availability and workload distribution across programmes to support planning and allocation decisions

Reporting and integrations

Generate structured reports for financial management and compliance, with data connected to systems such as QuickBooks and Sage Intacct

ClickTime in action

See how organisations use ClickTime to improve financial tracking, compliance, and programme management

Teach For All: Grant compliance across global programmes

Financial reporting & compliance

Supports tracking of staff time across multiple countries and programmes, enabling consistent reporting aligned with grant requirements

Read Full Case Study

Girls Empowerment Network: Audit-ready reporting

Audit readiness & operations

Enables structured tracking of staff time and activities, helping organisations generate documentation required for grant reviews and audits

Read Full Case Study

MSAE: Programme management and resource visibility

Operations & programme management

Supports tracking of staff time across projects and teams, improving visibility into programme execution and resource allocation

Read Full Case Study

Pricing for nonprofits

Zoho Payroll offers a subscription-based pricing model with a free tier for small teams. Organisations should confirm current pricing directly with the provider.

Starter

₹0
time tracking and standard reporting

Team / Premier

approval workflows and audit trails
project budgeting and resource planning

Enterprise

custom integrations and advanced configurations

For Nonprofits

discounts may be available; organisations should confirm pricing and eligibility directly.

Best suited for which organisations?

Organisations with grant-funded programmes

Supports structured tracking of staff time linked to funding sources

Organisations requiring audit-ready records

Provides approval workflows and reporting for compliance

Teams needing cost visibility

Enables allocation of labour costs across programmes and projects

Distributed or multi-location teams

Supports centralised tracking with web and mobile access

Frequently Asked Questions

What is ClickTime used for?

ClickTime is used to record staff time, allocate labour costs to programmes and projects, and generate reports for financial management and compliance

Is it suitable for nonprofits?

Yes. It supports grant-based time tracking, compliance reporting, and audit-ready records for funded programmes

Does it work offline?

No. ClickTime requires internet connectivity and does not support offline use

What integrations does it support?

It integrates with tools such as QuickBooks and Sage Intacct

What does it cost?

Pricing follows a per-user monthly model, with advanced plans and nonprofit discounts available.

Want to learn more?

Visit ClickTime