Calendly

Meeting scheduling automation tool for nonprofits and social purpose organisations.

Calendly is an automated scheduling software that simplifies the process of booking meetings and appointments. It allows users to set their availability and share links, enabling others to book times directly into their calendar without back-and-forth emails.

Managing meeting scheduling across donors, beneficiaries, and teams

Challenge

Scheduling meetings with donors, beneficiaries, or partners often requires multiple back-and-forth emails

Programme teams spend time coordinating availability across staff and stakeholders

Missed or delayed confirmations lead to low attendance for calls or appointments

As interactions increase, manual scheduling becomes difficult to manage consistently

Solution

Tools like Calendly enable organisations to share availability, automate bookings, and reduce coordination effort through scheduling links

Key capabilities of Calendly

Core capabilities that support structured scheduling and coordination across teams and stakeholders

Availability-based scheduling

Share a link that reflects real-time availability, allowing invitees to select suitable time slots without manual coordination

Custom event types

Define different meeting formats (e.g., donor calls, volunteer onboarding, beneficiary appointments) with specific durations and rules

Team scheduling options

Distribute meetings across team members (round-robin) or coordinate availability for joint meetings (collective scheduling)

Automated confirmations and reminders

Send booking confirmations, reminders, and follow-up notifications based on predefined workflows

Pricing for nonprofits

Free plan

$0 — 1 user, 1 event type, unlimited meetings

Standard plan

$10/user/month (annual)

Unlimited event types, integrations, and workflows

Teams plan

$16/user/month (annual)

Team scheduling, admin controls, integrations

Enterprise plan

Custom pricing

Advanced security, compliance, and support

Best suited for which nonprofits?

Organisations scheduling frequent external meetings

Useful for donor, partner, or beneficiary interactions

Teams managing multiple appointments

Supports structured scheduling across programmes

Organisations looking to reduce administrative coordination

Automates booking and reminders for the meetings of stakeholders.

Similar tools

Reclaim.aiAI-based calendar and scheduling management

Frequently Asked Questions

When should a nonprofit use Calendly?

When meetings with donors, beneficiaries, or partners require frequent scheduling

When is Calendly not the right fit?

If scheduling needs are infrequent or can be managed manually

Can it be used for beneficiary appointments?

Yes, it can be used to allow beneficiaries to book available time slots

Can Calendly replace calendar or project management tools?

No, it supports scheduling but does not replace broader systems

Does it require technical setup?

Basic setup is simple; integrations may require configuration

Want to learn more?

Visit Calendly