Reclaim.ai

AI-powered calendar and time management tool for nonprofits and social purpose organisations

Workload and calendar management challenges for teams

Challenge

Programme managers and team leads often have calendars filled with meetings, leaving limited time for focused work

Important tasks such as reporting, planning, and follow-ups are not consistently scheduled

Teams struggle to balance meetings, internal work, and recurring activities

Manual calendar management becomes difficult as priorities shift across programmes

Solution

Tools like Reclaim.ai help organisations automatically schedule tasks, protect focus time, and manage calendars dynamically based on priorities

Key capabilities of Reclaim.ai

Core capabilities that support dynamic time management and scheduling across tasks, meetings, and priorities

Priority-based task scheduling

Schedules tasks into available calendar slots based on priority, deadlines, and existing commitments

Focus time allocation

Reserves time for uninterrupted work, helping balance meetings with individual tasks

Recurring activity scheduling (habits)

Schedules regular activities such as reviews, check-ins, or planning sessions within the calendar

Adaptive scheduling and availability sharing

Adjusts schedules as priorities change and allows external participants to book meetings based on real-time availability

Pricing for Nonprofits

Lite plan (free)

$0 — basic features, limited scheduling and integrations

Starter plan

~$8/user/month (annual)
Expanded scheduling, habits, and integrations

Business plan

~$12/user/month (annual)
Team features, analytics, and coordination tools

Enterprise plan

Custom pricing
Advanced security and support

Nonprofit discount

20% discount available for eligible organisations (typically for a limited duration)

Best suited for which nonprofits?

Programme managers and leadership teams

Useful for managing complex schedules and priorities

Teams with high meeting load

Helps balance meetings with focused work

Organisations adopting AI-based tools

Requires willingness to rely on automated scheduling

Similar tools

CalendlyScheduling links without AI calendar management

MotionAI scheduling with integrated task and project management

Google CalendarManual calendar management without automation

NGO references

Public NGO-specific case studies for Reclaim.ai are limited. However, similar tools are used by:

Programme and operations teams managing schedules

Leadership teams balancing meetings and strategic work

Frequently Asked Questions

When should a nonprofit use Reclaim.ai?

When managing time across meetings, tasks, and priorities becomes difficult manually

When is Reclaim.ai not the right fit?

If teams prefer manual control over scheduling or have simple calendar needs

How is it different from Calendly?

Reclaim.ai manages the entire calendar and schedules tasks, while Calendly focuses on booking meetings

Can it replace task or project management tools?

No, it supports scheduling but does not replace full project management systems

Does it require behaviour change from teams?

Yes, teams need to trust automated scheduling for it to be effective

Want to learn more?

Visit Reclaim.ai