Motion

AI-powered task, calendar, and project management tool for nonprofits and social purpose organisations.

Reclaim.ai is an AI-powered smart calendar assistant that helps users manage their time by automatically scheduling tasks, habits, and meetings. It aims to optimize schedules by finding the best times for various activities based on priorities and availability.

Managing tasks, timelines, and meetings across programmes

Challenge

Programme teams manage tasks, deadlines, and meetings across multiple tools without a unified view

Work such as reporting, coordination, and follow-ups is not consistently scheduled into calendars

Changing priorities across programmes make manual planning difficult

Teams struggle to balance deadlines with meeting schedules

Solution

Tools like Motion help organisations plan tasks, schedule work automatically, and adjust priorities dynamically to keep programmes on track.

Key capabilities of Motion

Core capabilities that support integrated task and time management.

AI task and calendar scheduling

Automatically schedules tasks and meetings based on deadlines and priorities

Project and task management

Organise work into projects with tasks, timelines, and dependencies

Dynamic rescheduling

Adjust schedules automatically when priorities or deadlines change

Meeting and calendar management

Integrate meetings and tasks into a unified calendar view

Motion in action

How nonprofits use integrated planning tools

Programme planning

Manage timelines, deliverables, and deadlines across initiatives

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Team coordination

Align tasks and schedules across team members

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Reporting and follow-ups

Ensure reporting tasks and follow-ups are scheduled and completed

Read Full Case Study

Workload management

Balance tasks and meetings within a single planning system

Read Full Case Study

Indian language support

Interface is primarily in English

Pricing for Nonprofits

Individual plan

~$19/month (annual)

Task scheduling and calendar management

Team plan

~$12/user/month (annual)

Collaboration features and team coordination

Enterprise plan

Custom pricing

Advanced controls and support

Best suited for which nonprofits?

Organisations managing multiple programmes and deadlines

Useful for coordinating tasks, timelines, and schedules

Teams needing structured planning

Supports integrated task and calendar management

Organisations open to AI-driven workflows

Requires adoption of automated scheduling and planning

Similar tools

Reclaim.aiAI scheduling focused on time management and calendar optimisation

AsanaProject management tool without automated scheduling

ClickUpAll-in-one task and project management platform

NGO references

Public NGO-specific case studies for Motion are limited. However, similar tools are used by:

Programme and operations teams managing multiple initiatives

Teams coordinating tasks, deadlines, and schedules

Frequently Asked Questions

When should a nonprofit use Motion?

When managing tasks, deadlines, and schedules across programmes becomes difficult manually

When is Motion not the right fit?

If teams prefer simple task lists or do not need integrated scheduling

How is Motion different from Reclaim.ai?

Motion combines task management and scheduling, while Reclaim focuses on calendar optimisation

Can it replace project management tools?

Partially, it includes project features but may not replace specialised systems

Does it require behaviour change from teams?

Yes, teams need to adopt structured planning and automated scheduling

Want to learn more?

Visit Motion