Document management system for organising and controlling organisational information in nonprofits and social purpose organisations
M-Files is a document management system that enables organisations to organise, manage, and control documents and information. It uses a metadata-based approach, allowing documents to be classified and retrieved based on attributes such as project, donor, or document type rather than folder structures.
Nonprofits manage large volumes of documents such as reports, grant agreements, policies, and donor communications across shared drives or folders
Files may be duplicated, mislabelled, or difficult to retrieve
Version control becomes unclear when multiple team members edit documents
Compliance-related documents are not always consistently tracked
M-Files enables organisations to organise documents using metadata, supporting structured storage, version control, and controlled access to information.
East Tennessee Human Resource Agency (ETHRA) digitised high-volume paper records using a metadata-driven system, improving audit readiness and streamlining document access across programmes.
Read Full Case StudySubscription-based pricing
Pricing is not publicly standardised and varies based on users, storage, and deployment
Deployment options
Cloud-based or on-premise
Nonprofit access
No publicly listed nonprofit pricing; organisations typically request quotes
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