Zoho Projects

Project management platform for planning, tracking, and team coordination

Zoho Projects is a project management platform used by organisations to plan tasks, assign responsibilities, track progress, and manage timelines across teams.

It helps nonprofits and social purpose organisations organise project workflows, improve coordination, and monitor execution of programmes and initiatives.

Project management challenges for nonprofits and social purpose organisations

Challenge
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Projects involve multiple tasks, stakeholders, and timelines that are difficult to coordinate manually

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Work is often tracked across emails, spreadsheets, and informal tools

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Delays occur due to lack of visibility into task progress and dependencies

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Team communication and accountability can become fragmented

Solution
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Tools like Zoho Projects provide structured workflows for planning, assigning, and tracking tasks across teams

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They centralise project information and improve visibility into timelines, responsibilities, and progress

Key capabilities of Zoho Projects

Four core capabilities that define its role in project management workflows

Task and milestone management

Create tasks, set deadlines, and organise work into milestones

Project planning and timelines

Visualise timelines using Gantt charts and task dependencies

Team collaboration

Enable communication through comments, file sharing, and updates

Progress tracking and reporting

Monitor task completion, timelines, and overall project status

Indian language support

Zoho Projects supports multiple languages. Organisations should verify availability of specific Indian languages based on their configuration.

Pricing for nonprofits

Free plan (₹0)

  • Supports up to 5 users with basic features such as task management, subtasks, and limited project tracking

Premium plan (₹280 per user per month, billed annually)

  • Includes unlimited projects, task automation, time tracking, and advanced workflow features

Enterprise plan (₹630 per user per month, billed annually)

  • Adds advanced controls such as custom roles, permissions, global customisation, and enhanced reporting

Ultimate plan (₹980 per user per month, billed annually)

  • Includes higher storage, advanced integrations, and extended reporting and dashboard capabilities

Zoho Projects Plus (custom pricing)

  • A bundled solution combining Zoho Projects with other Zoho tools (e.g., analytics, collaboration apps) for integrated project and data workflows

Best suited for which nonprofits?

Organisations managing multiple projects or programmes

Useful where tasks, timelines, and teams need structured coordination

Teams requiring visibility into work progress

Supports accountability and tracking across projects

Similar tools for NGO project management

Asanatask and workflow management
Trellovisual task boards
ClickUpall-in-one work management

Frequently Asked Questions

What is Zoho Projects used for?

Zoho Projects is used to organise project work by defining tasks, assigning responsibilities, setting timelines, and tracking progress across teams.

Is it suitable for nonprofits?

It is relevant for organisations managing structured projects or programmes that require coordination, timelines, and task accountability.

Does it support collaboration?

Yes. Teams can communicate within tasks, share files, and track updates as part of ongoing project workflows.

Is there a free version?

Yes. A limited free plan is available for small teams, while paid plans provide expanded features, users, and controls.

Can it replace spreadsheets?

It can replace or reduce spreadsheet use where project tracking requires structured workflows, dependencies, and shared visibility across teams.

Want to learn more?

Visit Zoho Projects

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